JOIN THE TEAM | HR and Payroll Specialist

• Location: Brussels, Belgium and home office 3 days a week
• Duration: 1 year, starting in September 2024
• Part time position
• Application deadline: August 30th, 2024 

Context - The MobiliseYourCity Partnership:

Launched at COP21 in Paris in 2015, the MobiliseYourCity Partnership has positioned itself as the leading global Partnership of more than 100 partners for sustainable urban mobility planning, policy development, and increasing investment for sustainable transport in developing and emerging economies.
Today, the Partnership has more than 70 member cities with a combined population of over 129 million people in 33 countries, and we have 16 member countries. Thanks to the generous contributions of the European Union (EU), the Agence Française de Développement (AFD), the French Ministry of Ecological Transition (MTE), the German Federal Ministry for Economic Cooperation and Development (BMZ), the German Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection (BMUV), and the French Facility for Global Environment (FFEM), as of December 2023, our partners have raised 54.7 million euros in grants to support 32 cities and 9 countries with technical assistance and project preparation. Following our support, our member cities and countries have been able to leverage 1.75 billion euros for implementation. The Partnership is implemented by AFD, GIZ, ADEME, Cerema, CODATU, EBRD, KFW, and Wuppertal Institute. Our Implementing Partners are working with cities and countries all over the world to develop scalable solutions to improve mobility in complex environments.
The MobiliseYourCity Secretariat consists of an international team of 7 people of which 5 are financed by AFD, 1 by Ademe, and 1 by BMZ. The advertised position is funded by AFD (the Agence Française de Développement). 
The HR and Payroll specialist will be based in the MobiliseYourCity Secretariat in Brussels and hired through CODATU under Belgian law. CODATU is one of the founding partners of MobiliseYourCity. It is a French NGO working in the Global South to promote sustainable mobility policies through training activities and scientific exchanges on urban and peri-urban mobility.

About the Role:

We are seeking a dedicated HR and Payroll Specialist to join our team. Reporting directly to CODATU’s deputy executive manager (based in Lyon, France) and working closely with the social secretariat (Securex), this role involves managing payroll, recruitment, and administrative functions to ensure smooth and efficient HR operations for the CODATU staff based in the MobiliseYourCity Secretariat in Brussels, Belgium. 

Key Responsibilities:

1.    Coordinate HR-related matters:

 

• Collaborate with CODATU and Securex to ensure regular follow-ups on HR-related matters regarding the CODATU staff of the MobiliseYourCity Secretariat based in Brussels.
• Answer all questions from the MobiliseYourCity Secretariat staff regarding HR matters in consultation with CODATU.
• Ensure all legally required documents are in place (Règlement intérieur, etc).

2.    Manage salaries and payroll:

 

• Collect payroll variables and transmit them to the social secretariat.
• Verify pay slips and update the payroll cost tracking table.
• Post monthly payroll entries in accounting.
• Reconcile payroll entries and social charges payments.
• Handle payment of salaries, employees' expenses, and suppliers.

3.    Support recruitment process:

 

• Post and advertise job openings.
• Schedule interviews and manage the contracting process.
• Provide support for non-EU staff, including work permit arrangements.

4.    Support financial reporting:

 

• Manage reconciliations of expenses and bank statements.
• Assist with quarterly financial reporting.

5.    Support administrative and logistical management:

 

• Handle filing and logistical organisation of travel and events for the staff (incl. Travel reimbursement, booking travels, etc...).
• Manage external consultants' contracts (ie: designer, printing, etc)
• Explore alternatives for social secretariats to SECUREX

Qualifications:

 

• Bachelor’s degree in HR, accounting, or a related field 
• Experience with HR tools and softwares, preferably from Securex
• Strong knowledge of payroll management and accounting practices 
• Good knowledge of Belgian HR laws and regulations
• Experience in financial reporting and reconciliation
• Ability to support and manage recruitment processes
• Very good written and spoken French and English language skills

Soft skills:

 

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Problem-solving and proactive attitude
• Excellent organisational skills and attention to detail

Benefits:

 

• Gross salary of €2,400/month Full Time Equivalent (FTE) on a 13-month basis.
• Comprehensive holidays and reimbursement packages.

Application Process:

To apply, please send your CV and cover letter in English to contact@mobiliseyourcity.net before August 30th, 2024. 
We look forward to reviewing your application!
CODATU encourages applications from qualified candidates regardless of national origin, ethnic origin, opinions or beliefs, gender, sexual orientation, state of health or disability.